26 10 月 How to Conduct Board Meetings Effectively

The way your board conducts its meetings plays a significant influence on the effectiveness and efficiency of your board. To maximize the impact of each meeting, establish and maintain clear guidelines and procedures to ensure that all board members are aware of what they must do. This includes establishing clear rules for decision-making, adhering to guidelines for voting and clearly recording decisions with accurate minute-taking.

A productive board meeting starts with a well-planned agenda. Set time limits for each agenda item, and consider using visual tools such as countdown timers to aid everyone in managing their time efficiently. Avoid boring your board members with lengthy reports and updates. Instead, place the most important issues at the top of the agenda.

Communicate clearly how your board decides. Consensus-based discussions are ideal but formal voting is also acceptable when necessary. Either way, make sure everyone is aware of the process used to make decisions before each meeting so that there aren’t any surprises.

The precise minutes are an essential element to the success of any board meeting and a well-trained board secretary is essential. Make sure the person who is responsible for taking notes is https://www.boardroomate.com/ well-trained and a dedicated member of your board. Check to see that the secretary is taking notes on all relevant topics, including details from officer and comittee reports. Then, you should quickly and accurately summarize all decisions made at the meeting. You should also assign responsibilities to follow-up and actions.