04 9 月 Board Meeting Facts

Board Meeting Information can be an important aspect of the company’s future. A board that’s naive and merely apologizes for what management proposes on the agenda might not be performing its duties, and could put the organization at risk.

Board meetings can be long and boring. It’s easy to get lost in the time spent listening to or discussing irrelevant topics. There are a variety of aspects that impact the effectiveness of a meeting for board members, such as how well the agenda is arranged and how much time spent on relevant subjects and issues, and the rules and procedures for conducting the meeting.

The rules for meetings can differ from one board to the one following, but they should be written in a clear and consistent manner that ensures consistency and transparency. Some of these rules may be imposed by law (e.g. or quorum requirements) however others could be determined by the bylaws of the board or common law.

Attendance records should be clearly documented in the meeting minutes, with the percentage of attendees that constitute the quorum being noted. It is also essential to record the attendees, including when there were any board members absent, or if anyone was participating remotely. (See our article on Board member Attendance). A brief description of each discussion should be recorded along with the time spent on each subject. This will allow you to plan your the time of future meetings and avoid unnecessary repetition of information from the past.

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